Annual Meeting Process

What You Need to Know Before You Go:

What to Do When You Get to the Conference:

Give a Presentation During the Conference:

What You Need to Know Before You Go:

NCWM Publication 16

  • Contains agenda items
  • Changes to the agenda can and do occur
  • Review items prior to arrival
  • Be prepared to state your point of view during Open Hearings
  • Written testimony is also accepted to compliment your Open Hearing comments

Committee Reference Keys

  • 1000 Series - Board of Directors (BOD)
  • 2000 Series - Laws and Regulations Committee (L&R)
  • 3000 Series - Specifications and Tolerances Committee (S&T)
  • 4000 Series - Professional Development Committee (PDC)
  • 5000 Series - National Type Evaluation Program Committee (NTEP)
  • 8000 Series - Nominating Committee (NOM)

Agenda Item Designations

  • (V) Voting - voted on at the Annual Meeting
  • (I) Informational - open for discussion but cannot be voted on at the Annual Meeting
  • (D) Developmental - not ready for action by the conference
  • (W) Withdrawn - removed from the agenda

Standing Committee Scopes

Board of Directors (BOD)

  • Manages administrative functions, sets vision and direction for NCWM
  • Oversee the activities of the four standing committees
  • Provide counsel on weights and measures issues as they emerge in the marketplace by drawing on the expertise of the diverse membership of public and private sector members

Laws and Regulations Committee (L&R)

  • NIST Handbook 130: Uniform Laws and Regulations for Legal Metrology and Engine Fuel Quality
  • NIST Handbook 133: Procedures for Checking Net Contents of Packaged Goods
  • Interprets and develops standards and testing for checking the net contents of packaged goods such as food, drugs and cosmetics

Specifications and Tolerances Committee (S&T)

  • NIST Handbook 44: Specifications and Tolerances, and Other Technical Requirements for Weighing and Measuring Devices
  • Interprets and develops standards and testing equipment for weights and measures officials
  • Recommends procedures for testing commercial equipment

Professional Development Committee (PDC)

  • Addresses consumer affairs and safety issues
  • Promote awareness of weights and measures activities among the general public
  • Responsible for facilitating training and certification

National Type Evaluation Program Committee (NTEP)

  • Oversee NTEP activity
  • Set the goals and objectives as well as the operating policies and procedures which are published in NCWM Publication 14
  • Sponsors technical subcommittees in various areas to develop technical test procedures and evaluation criteria
  • Authorize participating laboratories


  • Business attire is appropriate for all meetings
  • Social events are normally business casual or casual, depending on the event

What to Do When You Get to the Conference:

  • Review schedule, agendas and meeting locations
  • Visit the exhibitors and familiarize yourself with the meeting space
  • Attend one or more committee review sessions
  • Talk with other stakeholders from government, industry, or other organizations
  • Verify contact information on attendee list (located at registration table)
  • Check registration monitor for announcements
  • Join our social networking opportunities to receive the latest news about NCWM and meeting changes

New Attendees Lunch

  • Open to first-time attendees by invitation
  • Informal presentations and open discussion to get acquainted with the organization and procedures
  • Ask questions

Observe Committee Work Sessions

  • Time for committee to review, discuss and revise agenda items
  • Open to all attendees
  • Only committee members may speak

Open Hearings

  • Stakeholder participation in standards development process
  • Each standing committee has an Open Hearing
  • Input used to determine final reports
  • Any registered attendee may speak on any issue
  • Address the Committee Chair (e.g. Madame Chair, members of the committee, my name is John Doe from the State of Alabama...)
  • Written comments are welcome

Chairman's Reception

  • All paid attendees and guests (additional cost) are invited to the reception
  • Dress is business casual


Voting Session

  • Addendum sheets will be available Tuesday evening and contain final agenda item changes prior to voting
  • Items are presented again with final opportunity for comment and discussion
  • House of Representatives - one person from each state/territory
    • Seated at the tables (only one state regulator from each state/territory can sit here)
    • Maroon ribbon on your name badge designates you to sit here
  • House of Delegates - regulatory officials in excess of the House of Representatives
    • Seated in chairs across the row from House of Delegates
    • Blue ribbon on your name badge
  • Business Items - all attendees may vote
  • Technical Items - members from the two houses vote
  • 27 affirmative votes from each house needed for an item to pass
  • Proxy votes not allowed

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