Interim Meeting Process

What You Need to Know Before You Go:

What to Do When You Get to the Conference:

Give a Presentation During the Conference:

What You Need to Know Before You Go:

NCWM Publication 15

  • Contains agenda items
  • Changes to the agenda can and do occur
  • Review items prior to arrival
  • Be prepared to state your point of view during Open Hearings
  • Written testimony is also accepted to compliment your Open Hearing comments

Committee Reference Keys

  • 1000 Series - Board of Directors (BOD)
  • 2000 Series - Laws and Regulations Committee (L&R)
  • 3000 Series - Specifications and Tolerances Committee (S&T)
  • 4000 Series - Professional Development Committee (PDC)
  • 5000 Series - National Type Evaluation Program Committee (NTEP)
  • 8000 Series - Nominating Committee (NOM)

Agenda Item Designations

Following Open Hearings, Committees will assign a status to each agenda item for the Annual Meeting in July as follows:

  • (V) Voting - voted on at the Annual Meeting
  • (I) Informational - open for discussion but cannot be voted on at the Annual Meeting
  • (D) Developmental - not ready for action by the conference
  • (W) Withdrawn - removed from the agenda

Standing Committee Scopes

Board of Directors (BOD)

  • Manages administrative functions, sets vision and direction for NCWM
  • Oversee the activities of the four standing committees
  • Provide counsel on weights and measures issues as they emerge in the marketplace by drawing on the expertise of the diverse membership of public and private sector members

Laws and Regulations Committee (L&R)

  • NIST Handbook 130: Uniform Laws and Regulations for Legal Metrology and Engine Fuel Quality
  • NIST Handbook 133: Procedures for Checking Net Contents of Packaged Goods
  • Interprets and develops standards and testing for checking the net contents of packaged goods such as food, drugs and cosmetics

Specifications and Tolerances Committee (S&T)

  • NIST Handbook 44: Specifications and Tolerances, and Other Technical Requirements for Weighing and Measuring Devices
  • Interprets and develops standards and testing equipment for weights and measures officials
  • Recommends procedures for testing commercial equipment

Professional Development Committee (PDC)

  • Addresses consumer affairs and safety issues
  • Promote awareness of weights and measures activities among the general public
  • Responsible for facilitating training and certification

National Type Evaluation Program Committee (NTEP)

  • Oversee NTEP activity
  • Set the goals and objectives as well as the operating policies and procedures which are published in NCWM Publication 14
  • Sponsors technical subcommittees in various areas to develop technical test procedures and evaluation criteria
  • Authorize participating laboratories


  • Business attire is appropriate for all meetings
  • Social events are normally business casual or casual, depending on the event

What to Do When You Get to the Conference:

  • Review schedule, agendas and meeting locations
  • Visit the exhibitors and familiarize yourself with the meeting space
  • Attend one or more committee review sessions
  • Talk with other stakeholders from government, industry, or other organizations
  • Verify contact information on attendee list (located at registration table)
  • Check registration monitor for announcements
  • Join our social networking opportunities to receive the latest news about NCWM and meeting changes

Observe Committee Work Sessions

  • Time for committee to review, discuss and revise agenda items
  • Open to all attendees
  • Only committee members may speak

Open Hearings

  • Stakeholder participation in standards development process
  • Each standing committee has an Open Hearing
  • Input used to determine final reports
  • Any registered attendee may speak on any issue
  • Address the Committee Chair (e.g. Madame Chair, members of the committee, my name is John Doe from the State of Alabama...)
  • Written comments are welcome

Chairman's Reception

  • All paid attendees and guests (additional cost) are invited to the reception
  • Dress is business casual


  • All meetings are open to registered attendees unless posted as closed

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