Interim Meeting Process

A Guide to NCWM Interim Meetings

What You Need to Know Before You Go

• NCWM Publication 15
• Committee Reference Keys
• Agenda Item Designations
• Standing Committee Scopes
• Attire

What to Do When You Get to the Conference

• Observe Committee Work Sessions
• Open Hearings
• Chairman's Reception
• Meetings

Give a Presentation During the Conference

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What You Need to Know Before You Go:

NCWM Publication 15

• Contains agenda items
• Changes to the agenda can and do occur
• Review items prior to arrival
• Be prepared to state your point of view during Open Hearings
• Written testimony is also accepted to compliment your Open Hearing comments

Committee Reference Keys

• 1000 Series - Board of Directors (BOD)
• 2000 Series - Laws and Regulations Committee (L&R)
• 3000 Series - Specifications and Tolerances Committee (S&T)
• 4000 Series - Professional Development Committee (PDC)
• 5000 Series - National Type Evaluation Program Committee (NTEP)
• 8000 Series - Nominating Committee (NOM)

Agenda Item Designations

Following Open Hearings, Committees will assign a status to each agenda item for the Annual Meeting in July as follows:

• (V) Voting - Voted uponat the Annual Meeting
• (I) Informational - Open for discussion, cannot be voted upon at the Annual Meeting
• (D) Developmental - For review, but still under development by the submitter
• (W) Withdrawn - Removed from the agenda

Standing Committee Scopes

• Board of Directors (BOD) - Governing body of the corporation which oversees financial and corporate reports; establishes fees and policies
   
• ​Laws and Regulations Committee (L&R) - Interprets and develops model laws and regulations as well as standards and testing for checking the net content of packaged goods
   
• Specifications and Tolerances Committee (S&T) - Interprets and develops standards for the design, installation, testing and performance of commercial weighing and measuring devices
   
• Professional Development Committee (PDC) - Addresses consumer affairs and safety issues while promoting awareness of weights and measures activities to the general public; facilitates training and certification
   
• National Type Evaluation Program Committee (NTEP) - Sets the goals, objectives, operating policies and procedures published in NCWM Publication 14; sponsors technical subcommittees in various areas to develop technical test procedures and evaluation criteria; authorizes participating NTEP laboratories and issues NTEP certifications

Attire

• Business attire is appropriate for all meetings
• Social events are normally business casual or casual, depending on the event

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What to Do When You Get to the Conference:

• Review schedule, agendas and meeting locations
• Visit the exhibitors and familiarize yourself with the meeting space
• Attend one or more committee review sessions
• Talk with other stakeholders from government, industry, or other organizations
• Verify contact information on attendee list (located at registration table)
• Check registration monitor for announcements
• Join our social networking opportunities to receive the latest news about NCWM and meeting changes
  • Facebook
  • Twitter
  • LinkedIn

Observe Committee Work Sessions

• Time for committee to review, discuss and revise agenda items
• Open to all attendees
• Only committee members may speak

Open Hearings

• Stakeholder participation in standards development process
• Each standing committee has an Open Hearing
• Input used to determine final reports
• Any registered attendee may speak on any issue
• Address the Committee Chair (e.g. Madame Chair, members of the committee, my name is John Doe from the State of Alabama...)
• Written comments are welcome

Chairman's Reception

• All paid attendees and guests (additional cost) are invited to the reception
• Dress is business casual

Meetings

• All meetings are open to registered attendees unless posted as closed

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