NTEP Verified Conformity Assessment Program Procedures (VCAP)

NCWM Publication 14 Administrative Policy, contains the policy for the Conformity Assessment Process. That portion of the Administrative Policy is presented here as a convenience to our stakeholders. NCWM Publication 14 Administrative Policy, in its entirety, is available for purchase through NCWM.

NCWM is working to identify all active certificates for Indicating Elements. As a courtesy, certificate holders are being notified of VCAP requirements and the established timeline. Please note that the NCWM Board of Director’s does not consider it to be NCWM’s responsibility to identify all certificate holders and affected certificates. Certificate holders are responsible for reviewing their active NTEP certificates and compliance with VCAP.

VCAP Audit Checklists and Frequently Asked Questions

Download Publication 14 Administrative Policy, Section 21.1.3 and 21.2.  (updated 2016)

NCWM / NTEP VCAP Compliance Timeline:  Indicating Elements

Jan 2015 -
March 2015
Jan 2015 -
May 2016
Jan 2015 -
Nov 2016
Jan 2015 -
Dec 2016
June 2016December 2016
NTEP notifies active CC holders to comply with VCAP requirementsParent CC holders to put VCAP QM system in placePrivate Label CC holders to put VCAP QM system in placeNTEP evaluates incoming audit reportsNCWM declares CCs inactive if Parent CC holder fails to comply with VCAPNCWM declares CCs inactive if Private Label CC holder fails to comply with VCAP
CC holder to have audit conducted by Certified BodyCC holder to have audit conducted by Certified BodyNTEP contacts CC holders not meeting VCAP requirements to encourage compliance
Submit audit report to NCWM/NTEPSubmit audit report to NCWM/NTEP


















 

NCWM / NTEP VCAP Compliance Timeline:  Complete Scales

Jan 2017 -
March 2017
Jan 2017 -
May 2018
Jan 2017 -
Nov 2018
Jan 2017 -
Dec 2018
June 2018December 2018
NTEP notifies active CC holders to comply with VCAP requirementsParent CC holders to put VCAP QM system in placePrivate Label CC holders to put VCAP QM system in placeNTEP evaluates incoming audit reportsNCWM declares CCs inactive if Parent CC holder fails to comply with VCAPNCWM declares CCs inactive if Private Label CC holder fails to comply with VCAP
CC holder to have audit conducted by Certified BodyCC holder to have audit conducted by Certified BodyNTEP contacts CC holders not meeting VCAP requirements to encourage compliance
Submit audit report to NCWM/NTEPSubmit audit report to NCWM/NTEP


















 

NCWM / NTEP VCAP Compliance Timeline:  Automatic Weighing Systems

July 2017 -
Sept 2017
July 2017 -
Nov 2018
July 2017 -
May 2019
July 2017 -
June 2019
December 2018June 2019
NTEP notifies active CC holders to comply with VCAP requirementsParent CC holders to put VCAP QM system in placePrivate Label CC holders to put VCAP QM system in placeNTEP evaluates incoming audit reportsNCWM declares CCs inactive if Parent CC holder fails to comply with VCAPNCWM declares CCs inactive if Private Label CC holder fails to comply with VCAP
CC holder to have audit conducted by Certified BodyCC holder to have audit conducted by Certified BodyNTEP contacts CC holders not meeting VCAP requirements to encourage compliance
Submit audit report to NCWM/NTEPSubmit audit report to NCWM/NTEP


















 

NCWM / NTEP VCAP Compliance Timeline:  Automatic Bulk Weighing Systems

Jan 2018 -
March 2018
Jan 2018 -
May 2019
Jan 2018 -
Nov 2019
Jan 2018 -
Dec 2019
June 2019December 2019
NTEP notifies active CC holders to comply with VCAP requirementsParent CC holders to put VCAP QM system in placePrivate Label CC holders to put VCAP QM system in placeNTEP evaluates incoming audit reportsNCWM declares CCs inactive if Parent CC holder fails to comply with VCAPNCWM declares CCs inactive if Private Label CC holder fails to comply with VCAP
CC holder to have audit conducted by Certified BodyCC holder to have audit conducted by Certified BodyNTEP contacts CC holders not meeting VCAP requirements to encourage compliance
Submit audit report to NCWM/NTEPSubmit audit report to NCWM/NTEP


















 

NCWM / NTEP VCAP Compliance Timeline:  Bulk-Conveyor Scales

July 2018 -
Sept 2018
July 2018 -
Nov 2019
July 2018 -
May 2020
July 2018 -
June 2020
December 2019June 2020
NTEP notifies active CC holders to comply with VCAP requirementsParent CC holders to put VCAP QM system in placePrivate Label CC holders to put VCAP QM system in placeNTEP evaluates incoming audit reportsNCWM declares CCs inactive if Parent CC holder fails to comply with VCAPNCWM declares CCs inactive if Private Label CC holder fails to comply with VCAP
CC holder to have audit conducted by Certified BodyCC holder to have audit conducted by Certified BodyNTEP contacts CC holders not meeting VCAP requirements to encourage compliance
Submit audit report to NCWM/NTEPSubmit audit report to NCWM/NTEP


















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